Verifactu

Verifactu regulations require freelancers and companies to use billing software adapted to new technical requirements that guarantee integrity, traceability, control of invoices and prevent fraud.

What is Verifactu?

Verifactu is a regulation derived from the Anti-Fraud Law that establishes the requirements that all invoicing software must meet in Spain. It also includes a voluntary system for automatically sending issued invoices to the Tax Agency.

In summary:

• It is mandatory that the software comply with the technical requirements of the regulation.
• Automatic sending of invoices to the Treasury is optional.

Advantages of Verifactu

Although automatic invoice submission to the Treasury is not mandatory, it can be useful. Why?
It allows for real-time monitoring of data with the Tax Agency, thus keeping income and expense ledgers updated in real time. It streamlines tax filing, reduces the risk of accounting errors or penalties, and facilitates accounting management in collaboration with tax agencies.

When does the Verifactu system come into effect?

The Verifactu regulation will be implemented in two phases:
- Starting July 29, 2025, software developers must ensure that their programs comply with the regulations and submit a declaration of compliance.
- Starting July 1, 2026, self-employed individuals and businesses must use only software that complies with Verifactu.

Who is affected by the launch of Verifactu?

Any company or professional that issues invoices using a software program. This includes:
- B2B invoicing: between companies and self-employed individuals.
- B2C invoicing: from companies to individuals.

Those who already work with the Immediate Supply of Information (SII) and some self-employed individuals under special schemes, such as modules or equivalence surcharges, are exempt.

What requirements must the Verifactu software meet?

To comply with the regulations, the invoicing program must:
- Guarantee the integrity, inalterability, and traceability of each invoice.
- Include a QR code and a chained hash that links one invoice to the previous one.
- Generate electronically signed records.
- Export data in a structured format readable by the Treasury.
- Incorporate a visible declaration of responsibility from the supplier within the software.

Our tool is now adapted to Verifactu

Our solution is already 100% compliant with this regulation and allows you to:
- Automate invoicing and bank reconciliation.
- Access dashboards with clear reports.
- Send electronic invoices in a structured format.
- Digitally archive tax documents.

And the electronic invoice?

Verifactu should not be confused with the obligation to issue electronic invoices , which will also come into force soon. The two regulations are different, although complementary.

You can implement Verifactu with the help of the Digital Kit

Thanks to the Digital Kit, you can access grants that allow you to implement software that complies with Verifactu and is ready for electronic invoicing .

It's a smart way to digitize your business without a large outlay. And it ensures you're complying with regulations on time and without complications.

An opportunity to:
- Digitize your business.
- Improve processes.
- Comply with regulations at no cost.

At GOW.tech, we help you implement a fully regulatory-compliant billing system, also ready for electronic invoicing . And if you wish, we can manage your Digital Kit grants with you so you don't have to worry about a thing.

Conclusion

Verifactu marks a turning point in tax management. Adapting isn't just a legal obligation: it's an opportunity to improve the efficiency of your business and take advantage of the resources available for digitalization.

At GOW.tech, we support companies in their digitalization process with tools that simplify management, automate invoicing, and ensure regulatory compliance. This will simplify your tax dealings and give you time to focus on what really matters: growing your business.